We’ve assembled everything you need to know about marketing, from increasing word-of-mouth referrals and social media engagement to designing an effective website and email marketing strategy. But before we get to all that, first things first:
What’s a marketing plan? And how do I create one?
As with every new endeavor, it’s wise to have a plan. Before you put pen to paper, though, let’s talk about what you need to know:
Hopefully, you already have an idea of who is best suited to receive your services. Now it’s time to go even deeper and really get to know your customers. Your physical therapy marketing efforts will be most effective if they are highly targeted—from age and gender to income bracket and the type(s) of publications your potential patients read. To identify your target audience, look for the common characteristics your patients share. Then, answer the following questions:
- Why does your audience need your services?
- What propels your audience to seek your services?
- Where does your audience go to learn about the services you provide?
- Who (or what) influences your audience’s buying decisions?
Have you scoped out your neighborhood yet? If not, look around. Who in your area provides similar services to yours? And think beyond physical therapy. Who offers wellness services, yoga, pilates, or chiropractic care? Then, take a look at what you provide. How do your services stack up? How do they differ? If you’re having a hard time identifying what sets you apart from your competition, it may be time to shake things up and consider a new niche.
State of the Industry
Successful marketing requires staying up to date on all that’s going on in your industry—and the greater healthcare landscape. That’s because understanding the trends that affect the medical community as a whole can help you adapt your marketing to account for changing market conditions. Don’t get bogged down, though. Choose three or four reputable news sources (like the WebPT Blog, PT in Motion, and a journal or two) and subscribe to their feeds. Then, at least once per year, participate in—and review the results of—a survey designed to unveil trends about the current and future state of the rehab therapy industry. For example, WebPT’s latest State of Rehab Therapy Report provides detailed analysis on a number of relevant topics, which include:
- Business continuity,
- Revenue and growth strategies,
- Patient Volume,
- Employee retention and career changes,
- Industry outlook, and
- Student debt.
Once you’ve answered the above questions—and gained a better understanding of the rehab therapy industry at large— it’s time to harness your brainstorming power to determine the marketing strategy that’s right for your clinic and your patients. Here are some more questions to get your thoughts flowing:
- Which marketing tactics will get your services noticed?
- When, and how often, will you market your services?
- What are the short- and long-term goals of your marketing efforts? How will you measure the success of those efforts?
- What’s your budget?
- What’s your timeline?
- Where do you see your practice in a year? What about five?
- What are your practice’s key differentiators?
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Now, you’re ready to write—and there’s no better place to start than at the beginning. Here are the steps (in order) you should take to get the ball rolling:
- Address how this marketing plan will support your overall business goals.
- Define your purpose: what are you trying to accomplish, and why?
- Detail who your audience is and what current market conditions are like.
- Set marketing strategies for your services.
- Outline your communication and messaging tactics.
- Establish your budget.
- Explain how you’re going to achieve your goals within that budget.
- Communicate how you plan to measure your progress.
- Explore opportunities for long-term marketing development (beyond what’s addressed as part of your current goals and action plan).
What’s patient-centered marketing? And how do I do it?
Patient-centered care is the care model of the future—and it’s quickly becoming the care model of the present. That’s because this model puts patients front and center when it comes to the decisions that impact their health. While most of us would agree that this is the way things should be, this shift requires that providers in all disciplines change the way they deliver care to incorporate more collaboration, greater transparency, and more robust use of technology that fosters interoperability. This new paradigm also requires a shift in the way providers market their practices. Of course, marketing to referral sources and third-party payers is still an important part of running a successful practice, but marketing to patients is becoming absolutely crucial, especially given the fact that some form of direct access is now available in every state. With that in mind, here’s everything you need to know to focus your marketing strategies on the things patients care about most—like getting better faster:
1. Get clear on your value proposition.
Taking a baseline measurement of your strengths and weakness is an effective starting point for any marketing campaign—especially one that targets patients. That’s because you absolutely must know what you have to offer before you can actually market it—and marketing something that you’re unable to successfully deliver is never a good idea. That’s particularly true when we’re talking about patient-centered marketing, because patients are significantly more likely than payers—and even other referral sources—to air their grievances about particular providers with the world. To get an accurate assessment of how your clinic is performing, collect and track outcomes data. That way, you’ll know what your clinic already excels at—and what could use a little more attention before you highlight it in your next marketing campaign.
2. Message with intention.
One-size-fits-all marketing strategies aren’t going to be nearly as effective as tailored messages that get to the heart of what your patients are hoping to achieve through therapy. For example, a patient with a rotator cuff injury will most likely want to know that you excel at treating that sort of thing—and the same goes for a patient with low back pain, an ACL tear, and any other condition or injury you can think of. No matter what you land on for your newly crafted message, though, be sure to support it with data—specifically, outcomes data that speaks to your successful track record.
3. Target your audience.
Once you’ve assessed your strengths and weaknesses and developed your data-supported marketing message, you’ve got to deliver it to your soon-to-be patients. Sure, you’ll want to train your entire staff on how to use outcomes data to market to the prospective patients they interact with on a daily basis. But, you may also want to get your message out to a wider audience—and what better way to do that than to take it online? After all, more and more patients are doing online research about treatment and provider options before making any decisions—or stepping foot in a physician’s office.
4. Harness the power of social proof.
You could publish the most compelling marketing copy ever written, but its impact will still pale in comparison to that of a patient review. That’s because prospective patients know you’re inherently biased about the value of your services—whereas other patients are more likely to provide well-rounded, objective feedback that paints an accurate picture of their experience. To garner the type of social proof prospective patients are looking for, you’ll want to generate an arsenal of positive online reviews on the most popular online review sites.
Boost your positive online reviews.
The latest research demonstrates that “89% of global consumers check online reviews” as part of their purchasing journey,” according to Trustpilot. It’s also important to not that sometimes, a company’s Yelp page ranks higher on a search engine results page (SERP) than its actual website, which can be a good thing for small practices—if you have a plethora of positive reviews, that is. This is especially important considering that more and more patients are doing their online research before ever setting foot in a physician’s office. Once you’ve solicited quite a few positive online reviews, you can actually repurpose them as testimonials on your website and social media channels as well as mine them for valuable feedback about the patient experience—information that you may not be able to get directly from patients. To learn more about leveraging online reviews, check out this post.
Looking for a super simple way to collect online reviews from your happiest patients? Schedule a discovery call for WebPT Reach—an EMR-integrated marketing and patient relationship management software that automates the online review collection process based on patient loyalty.
What’s word-of-mouth marketing? And how do I do it?
Before you begin marketing your services to increase your patient volume, take a look at the type of experience you’re currently providing, because your existing patients actually have a lot of influence over your marketing success or failure. How? By spreading the word, of course. And if your customers aren’t happy, they’re going to make it known—publicly. In today’s Internet-centric world, there is no shortage of highly visible review outlets. And according to a recent survey from BrightLocal, people take reviews pretty seriously. In fact, 91% of study participants aged 18 to 34 reported trusting online reviews as much as personal recommendations. Many consumers also consider the number of reviews, so remember that quantity is just as important quality.
That’s a huge percentage of potential customers either clamoring for your services or shrinking away, afraid that they’ll receive the same subpar treatment as their predecessors. And by the way, when we talk about the experience you’re providing for your patients, we’re talking about more than providing exceptional patient care and an interactive, easy-to-complete multimedia home exercise program. Those should be a given. Instead, we’re referring to the little things you can do to go above and beyond—to truly set yourself apart from your many competitors and give your patients a reason to tell all of their friends and family members how wonderful, caring, creative, magnanimous, and brilliant you really are.
Cultivate the warm fuzzies.
Patients are like other consumers in that they get to choose the providers from whom they seek care (albeit with some insurance restrictions). So, unless you live in a very small community where you are the only therapist around, your patients always have a choice of whether to seek your services or someone else’s. However, the decision to “buy” is never a rational one. Rather, people make emotional decisions when it comes to doling out their patronage—and perception is everything.
Take Coca-Cola and Pepsi, for example: In blind taste tests, most participants rate Pepsi as tasting better than Coke. However, when those same participants know which sodas they’re tasting, most say they prefer the taste of Coke. Author Leonard Mlodinow explains this lack of rational thinking—a.k.a. the Pepsi Paradox—in his book titled, “Subliminal: How Your Unconscious Mind Rules Your Behavior.” It’s really quite simple: people associate the Coca-Cola brand with positive emotions (think skating polar bears or cracking open an ice cold bottle of Coke at the ball game), and this, in turn, actually improves the taste of the soda.
So, how do you put this new nugget of knowledge to use? Make your patients feel good about you and your practice. Make them happy, make them smile, make them laugh. In other words, prioritize the patient experience throughout the course of care, and cultivate what we like to call “the warm fuzzies.” This produces all-around positive results. It’ll help you not only establish an excellent reputation, generate more revenue, and boost your staff’s morale, but also prevent early patient dropout, so your patients are able to get better, faster. With this in mind, here are three ways you can cultivate the warm fuzzies:
1. Smile more.
Just like yawning, smiling is contagious, and true smiles (ones that engage the eyes) can actually make the smiler happier. Plus, smiling communicates openness, warmth, and, according to WebMD, intelligence—all wonderful attributes for developing a positive rapport with patients.
2. Really listen to patients.
Speaking of developing rapport with patients, a good bedside manner involves more than just rattling off clinical jargon and expecting patients to follow along. Instead, really listen to your patients. Learn what they expect from therapy, what they hope to achieve, and what they’re afraid of about the process. This will help you better tailor your prescribed treatment plan, home exercise program, and goals so that you both get the most out of therapy.
3. Stay positive.
Always focus on the bright side—especially in the presence of your patients. Speak highly of your competitors, be nice to your staff, and maintain control of your body language, your tongue, and your typing fingers. Anything that might cause your patients to rethink your kind nature or feel insecure in your presence will cultivate the opposite of the warm fuzzies (the cold pricklies?). Not only will this be less than ideal for business, but it also will be less than ideal for your patients. After all, we know that much of the recovery process depends upon the patient’s attitude.
Measure patient loyalty.
As a rehab therapy professional, you most likely already know the value of happy, loyal patients. After all, a patient’s attitude—as well as the patient-provider relationship—can significantly influence that patient’s recovery. It can also mean the difference between a patient dropping out of therapy early or completing their entire course of care, the latter of which is better for your patient and your bottom line. But, you may not know how to determine which patients are happy and loyal and which are on the cusp of bailing on you—and maybe even physical therapy altogether. As far as we’re concerned, the very best tool for measuring patient loyalty—so you can improve the patient experience—is Net Promoter Score® (NPS®) tracking, which involves asking patients one simple question: On a scale of 0 to 10 (with 10 being most likely and 0 being not at all likely), how likely are you to recommend our practice to a friend or family member?
Despite its simplicity, NPS—when implemented correctly and consistently—can help therapy professionals tap into a wealth of actionable data they can use to:
- Reduce patient dropout;
- Enhance patient outcomes; and,
- Minimize litigation risk (especially if they add an optional freeform textbox to collect additional patient-specific feedback)
It’s also important to note that NPS measures loyalty—not patient satisfaction—and the difference between the two goes well beyond semantics. In fact, organizations that measure satisfaction often experience a ceiling effect in that they all have relatively high scores that aren’t reflective of their patients’ actual experiences. To learn why, check out this blog post, which goes into more depth on the differences between satisfaction and loyalty.
So, what makes NPS so well-suited for helping providers quantify the patient experience—and patient loyalty? Well, based on their responses to the above-mentioned question, patients are scored and categorized into three groups:
- Promoters (loyal patients),
- Passives (satisfied but not yet loyal patients), and
- Detractors (dissatisfied patients).
As you might expect, Promoters are significantly more likely than their passive or detractor peers to complete their entire course of care, complete an online review to help you reach even more patients, and come back to see you again. Thus, the goal is to move as many patients up the scale as possible by responding in real time to specific patient feedback and analyzing the information in aggregate to identify trends that may be negatively impacting the patient experience. In other words, the more promoters your clinic has, the better.
Now, NPS is easy to implement—and there’s software that can make the entire process even easier. WebPT Reach is a fully integrated patient relationship management (PRM) platform that enables rehab therapy providers to design and implement patient engagement, retention, reactivation, and referral campaigns to improve the patient experience and grow their practices. A huge component of this platform is NPS tracking. In fact, WebPT Reach automates the entire NPS process, including reaching out to your promoters to request stellar online reviews from them. But, even if you decide to go the DIY route to start, you’ll see huge benefits to tracking NPS—as long as you actually act on the feedback you receive, that is.
Increase Professional Referrals
Now that your patients are happy with you and your services, it’s time to turn your attention to other providers—specifically, referring ones. After all, referrals result in new business, and who doesn’t want some more of that? Instead of throwing advertising dollars around, though, focus on building lasting relationships within the medical community by positioning yourself as an expert and demonstrating your value. Here are some tips:
- Ensure your contact information (on your website, business cards, and social media accounts) is current.
- Use Google Docs to create an easy-to-complete patient referral form for physicians and other providers to fill out on your website. Then, include the URL on your business cards and marketing materials.
- Take one day every several months to visit a handful of the largest physician groups near your clinic. Stop in and introduce yourself—and bring along a friendly smile and perhaps some goodies. You never know; they may have a patient who needs therapy that day, and you want to be top of mind. (Just don’t go overboard on gift-giving. Read this article to learn how to stay within the Office of the Inspector General’s (OIG) gift-giving guidelines.)
Don’t forget your partners, either. Take a local athletic trainer, yoga instructor, or massage therapist out to lunch and learn about them. Maintain these relationships, and help out where you can—they might just have the perfect opportunity to return the favor.
Word-of-mouth marketing might very well be the most engaging, intimate, and effective form of marketing there is. And capitalizing on it requires building strong relationships and then fostering those relationships through the good times (i.e. when referral traffic is heavy) and the bad (i.e. when traffic is a little more on the light side). Oh, and once you receive a rave review or a referral, always follow up with a sincere “thank you.”
What’s digital marketing? And how do I do it?
Today, the Internet is ubiquitous, and as a result, traditional marketing efforts have expanded into the digital realm. Here are some topics to consider when marketing your services online.
Create an online presence.
Before you can fully take advantage of effective online marketing, you’ll need to know how to use keywords and your name, address, and phone number (NAP).
Keywords are words or phrases that individuals might type into a search engine (like Google or Bing) when looking for something online. If, for instance, someone is trying to find a physical therapist in Phoenix, they might use keywords like “physical therapists in Phoenix” or “Phoenix physical therapy.” For your keywords, go ahead and swap out your location for Phoenix—unless you, too, reside in the Valley of the Sun.
As we mentioned earlier, NAP stands for name, address, and phone number. Every business has a NAP, and it’s important to be consistent with this information every single time you use it. That means every time you sign up for a new social media account or business directory, you should use the exact same NAP—everything from the suite and PO box number to the phone extension. The more Google sees your consistent NAP across the Internet, the more legit your company will appear, so list your NAP on:
- Your own website,
- Social networks like Facebook and LinkedIn, and
- Local directories like Yelp.
Here’s some more advice:
According to a recent HubSpot article, While “Google doesn’t share its search volume data…it’s estimated Google processes approximately 63,000 search queries every second, translating to 5.6 billion searches per day and approximately 2 trillion global searches per year. The average person conducts between three and four searches each day.” This tells us there are plenty of new patients you can capture with a little Google know-how. First, create a Google Business Profile and ensure that it’s complete and accurate—with your NAP and your website’s URL. You also should include your keywords wherever you can (without making it too obvious or unnatural).
You probably have a Facebook page—and maybe even a professional Twitter, LinkedIn, or Instagram account. If you don’t, it’s time to get on that. The first step to getting started with these platforms is to claim and complete your profile with your NAP, your website URL, and your keywords.
The more places you list your business—and your NAP—the easier it will be for potential customers to find you online. Here are some of the top local directories:
- Google Places
Google actually uses reviews as a way to validate your legitimacy—so, while it’s a great idea to generate as many positive reviews as possible to solidify your reputation with prospective patients, it’s imperative that you have at least two reviews on each of the following outlets:
No matter where you collect reviews, though, do not—we repeat: do not—generate fake ones. Your potential customers will see right through them, and there’s a significant amount of technology available that’s designed to expose businesses who partake in this shady business tactic.
So, what do you do when you receive a review? Well, respond of course. To learn how best to respond to both positive and negative reviews, check out this post.
Need some help optimizing your clinic’s online presence to reach more patients?
Watch our webinar and learn four ways to help patients find your PT practice online.
Build a great website.
We’re going to go ahead and assume you already have a website, because in this day and age, that’s pretty standard. If not, we won’t judge, but you really should get one up and running. If a potential patient can’t find you online, you might appear less than legitimate, and that’s not a great message for a medical professional to send. For do-it-yourself (DIY) website creation, try Squarespace or Wix—both have drag-and-drop functionality, which means you can create a site that fits your brand without hiring a developer or a designer.
Whether you already have a site, or you’re just getting started, here are a some things to keep in mind:
Clean up your layout.
When designing a layout, look for formats that align well with your clinic’s brand (if you’re not sure what your brand is, check out this article). And while you might be tempted to go with something wild and flashy, remember that first and foremost, you are a medical professional, which means your patients expect something simple and classy. Don’t worry; that doesn’t mean you have to be boring or stodgy, but you should aim for something clean and compelling.
Aim for balance.
Too many colors, fonts, or distracting graphics can completely throw off the look—and feel—of your site. Instead, focus on achieving balance. Choose one font style and one font color—two at most—and use interactive features sporadically to entice visitors to stay on your site. Want another aesthetic rule of thumb? Avoid Comic Sans (or any other super-stylized font) as well as anything that blinks or flashes. It’s never a good look, but this rule holds especially true for a professional website.
Organize your content.
Your website is basically one big piece of content. It’s your way to communicate relevant—and hopefully, well written (we’ll get to that part a little later)—information about your practice and your expertise. Organize your web content by:
- Using big, catchy headings and brief paragraphs separated with subheadings and bullet points;
- Categorizing and displaying content in a way that will make sense to a new viewer;
- Being consistent in your content presentation; and
- Creating content that is quickly accessible with minimal clicks.
Make it navigable.
When developing your website, it’s important to consider how your users will move around your site. Navigation serves as a map for your visitors, directing them through the site based on their interests.
Start by ensuring that your most important content (like a call to action) is above the fold (i.e., the part of a page you can see without needing to scroll). If you have online scheduling functionality, you should make sure that’s also readily visible for visiting patients.
Check its functionality.
Hopefully this goes without saying, but just in case: make sure your site is working—links and all. We recommend performing regular site maintenance and quality audits and asking for feedback from your audience. Don’t forget to check your site’s functionality across different browsers, devices, and operating systems—like Mozilla, Chrome, Safari, smartphones, and tablets.
For more information on making a great website, check out this post.
Start a blog.
Now that your website’s up and running, it’s time to create captivating content—and the best way to do that is to start a blog. Before we jump into the how, let’s explore the why:
- Continuing education is valuable. Patient care shouldn’t stop at the end of a session; rather, you should supplement your patients’ regular therapy visits and home exercise programs with wellness and prevention resources on your blog.
- It’s a great way to establish your expertise and increase brand awareness. Not only will your current and prospective patients appreciate your healthcare advice, but they also will grow to trust you as an expert in your field—and that’s good for you and your brand.
- Regular, positive interaction increases loyalty. By consistently publishing valuable information—and responding to comments and questions in a timely and thoughtful manner—you’ll develop lasting relationships with your audience. So the next time they’re thinking about physical therapy, they’ll automatically think of you—and hopefully, they’ll tell all of their friends about you, too.
Without further ado, here’s how:
- Keep in mind that nowadays, it’s not so much how often you post content, but how valuable your content is to your readers. Once you find what works for your business and audience, it’s important to be consistent—whether it’s posting two times a week or three times a month. Take a look at this helpful article, in which HubSpot breaks down the best approaches for upping traffic versus brand awareness as it relates to the frequency of posting new content.
- Understand your audience. You know what your patients are interested in learning—after all, it probably had a lot to do with the reason they sought out your services—so write what you know, and make sure it interests your readers.
- Follow other blogs. What are other PTs blogging about? What works? What doesn’t? What’s their style? How do they connect with their audience? You’ll be amazed at how many content ideas you come up with simply by reading what others are writing.
- Always respond to comments. All comments are valuable—even the not-so-positive ones. So, reply promptly and professionally.
- Promote your content on social media. After all, the more people who see it, the better—so start talking about it on Facebook, LinkedIn, and Twitter.
- Be creative. Don’t post the same stale stuff over and over again. Instead, get creative with your posts. Use your blog to introduce your staff members to potential patients, and try to incorporate video and graphics, if possible.
- Be polished. You don’t have to be a professional writer to start a blog, but you should at least make sure your posts are free of errors and consistent in style. And this brings us right to our next section.
Whether you’re writing a blog post, your cancellation policy, or the about section of your website, the most important thing to remember is that your words matter, so take these four pieces of advice to heart:
1. Avoid jargon.
There’s a time and a place to use industry-specific, super-clinical terminology—and it’s not on your blog (unless, of course, your audience is exclusively limited to other physical therapists). If it’s not, find a different (read: simpler) way to communicate with your audience.
2. Be consistent.
Establish your voice and own it. After all, consistency’s important. Now, that doesn’t mean you can’t tackle an issue from a different angle or that you shouldn’t adjust your message based on the channel, but your overall tone, stance, and style should remain the same. Otherwise, you risk confusing your readers and appearing disingenuous.
3. Catch mistakes.
Even the best writers make mistakes. So whether it’s a typo, a grammatical error, or a confusing sentence, the key is to ensure that these snafus are few and far between. To do so, follow these editing steps:
- Proofread your work,
- Read it aloud to check sentence flow, and
- Enlist a friend to do a final pass.
4. Decide on a guide.
Whether it’s Associated Press (AP), American Psychological Association (APA), Chicago Manual of Style (CMS), or one of your own making, choose a guide and adhere to it.
One more writing tip: Use active voice whenever possible. If you’re not sure what active voice is, check out this great Purdue OWL tutorial on the topic. This small change can have a really big impact on the clarity of your writing.
There’s a reason why so many bloggers fall off the proverbial wagon when it comes to actively maintaining their business blogs, and that’s because many don’t actually measure the effects of their efforts. Whenever you start a new endeavor—especially one related to your business—it’s crucial to identify your goals and create a plan for measuring success. This way, you’ll not only have a clear objective that you’re working toward, but you’ll also know how much your hard work is paying off.
This could be something as simple as asking patients where they learned about your practice and making note of any who mention the blog. Or, you could download a free web analytics tool to track your online traffic, and then optimize your content based on what you learn.
For more information on how to create and run a blog, check out this post.
What is email marketing? And how do I do it?
Once you’ve got your NAP down and your website and blog running smoothly, it’s time to move on to some more advanced digital marketing: email. According to Hubspot, “Email generates $42 for every $1 spent, which is an astounding 4,200% ROI, making it one of the most effective options available. It seems that consumers want to receive permission-based emails instead of old-fashioned snail mail. Plus, regularly connecting with patients by sharing valuable content via email can boost patients’ engagement and active involvement in their course of care.
Now, there are a few things you should do before you set out to craft a winning email marketing strategy. First, establish a HIPAA-compliant foundation by ensuring you leave any protected health information (PHI) out of your marketing communications and implementing a marketing communications opt-in form as part of your intake packet. Second, choose the right email marketing service. If you’re using an integrated patient relationship management (PRM) software like WebPT Reach, you’ll be able to send secure emails chock-full of valuable, relevant content right from the platform in order to boost patient engagement.
Once you’ve gotten your email service lined up, it’s time to start emailing—if you’ve got your email addresses lined up, too, that is. Here are three things we recommend you keep in mind when collecting your patients’ emails:
1. Make it worth their while.
Email collection is all about reciprocity. We know what’s in it for you (a chance to market your services), but what’s in it for your potential or existing customers? Hopefully, it’s some really valuable and relevant physical therapy tips, appointment reminders, or even loyalty discounts. Whatever the benefits are, make sure you communicate them clearly before you ask someone to trust you with their address.
2. Be trustworthy.
Speaking of trust, it’s an important factor in any relationship—and it’s especially important in a client-provider one, so do not spam your patients. Instead, only send them information they want. You can do this by candidly communicating what sort of information they can expect to receive from you, so they can make an informed decision as to whether or not they wish to opt-in to your mailing list.
3. Maintain your reputation.
As a medical professional, your reputation is everything. Don’t risk it by doing something silly—like purchasing a list of emails, selling the ones you’ve collected, or failing to honor unsubscribe requests. Do the right thing and email market responsibly.
Now, get to collecting emails. We recommend simply asking customers during the new patient intake process if they want to receive marketing emails from your practice. Just make sure to use a totally separate form so you’re in compliance with the latest HIPAA regulations.
Write your first marketing newsletter.
The only thing left on your email marketing to-do list is to craft your first-ever marketing newsletter. Here’s what we recommend based on our vast email newsletter experience:
1. Keep it short.
We know you’ve got a lot to say, but your audience’s attention span for digital content is pretty short. That’s why we recommend including three to five articles and only teasing viewers with two to three lines before linking to the full-length feature on your blog or website.
2. Make your feature article count.
The focal point of your newsletter will be whatever article you choose to feature, so make it relevant. You can theme each newsletter, make it seasonally relevant, or—for the more advanced email marketer—analyze your patient population and take a more targeted approach.
3. Branch out.
.Use your secondary article to expand your audience. For example, if most of your patients seek your services for back pain, that’d make a great feature article. But if you’re interested in generating more patients looking for post-surgical rehabilitation, use this topic for a secondary post. You never know who on your email list might be a perfect candidate—or someone might find it relevant for a friend or coworker and forward it on. It’s a great way to expand your network and spread the word about other, lesser-known services.
4. Include a testimonial.
We touched on this earlier, but social proof can go a long way toward encouraging prospective patients to choose your practice—and getting prior patients to come back again. Thus, consider adding a relevant patient testimonial to support the services you feature in your newsletter, especially if it’s a new product or offering. Just make sure you get the patient’s permission to feature his or her testimonial. (You can download a marketing release form here.)
5. Personalize It
It’s a well-known fact that emails with a personal message outperform those without one, so be sure to include something from the heart. It can be anything—a personal anecdote, something happening in your clinic, or even some new clinical findings you’ve discovered. While we’re on the subject of personalizing things, it’s also a good idea to send your newsletter from a real person (e.g., email@example.com instead of firstname.lastname@example.org).
6. Provide a tip.
People love tips and tricks, so try throwing in a monthly tidbit of PT wisdom; it’ll keep your readers engaged and coming back for more.
7. Get to the point.
The most effective marketing emails include a call-to-action. So, identify your goal—whether it’s to increase your web traffic, boost your blog views, or drive new business—and then let your content guide your readers to that end.
8. Craft a good subject line.
One final touch you can put on any good email newsletter is a click-worthy subject line. That means keeping it short (50 characters or fewer), avoiding spam triggers (words like “free,” dollar signs, exclamation points, or over-capitalization), and being direct about what content is inside. Not sure if your subject lines are suitably compelling? This free tool can help you gauge how strong your subject lines are.
9. Don’t stop communicating at discharge.
Each year, half of all adults experience a neuromusculoskeletal injury or condition and could benefit from seeing a PT. With that in mind, it’s crucial that you continue to communicate with past patients to stay top-of-mind should they—or someone they know—need your services again. Thus, consider providing past patients with super-relevant, highly valuable content such as well-written articles about preventing their injury from recurring or nutritional advice to support a high-performance athletic goal—as well as regular updates about the clinic and additional cash-pay wellness services. While you could establish a process for doing this type of engagement-boosting outreach manually, it can be very difficult to maintain, especially for growing clinics. Instead, consider adopting Patient Relationship Management (PRM) software that enables you to automate the process and ensure no former patients—or current ones, for that matter—fall through the cracks.
Consider email automation.
As mentioned above, email is a cost-effective method for building and maintaining relationships with your patients—with a massive return on investment. However, keeping your communications timely and consistent (and identifying the right time to reach out) can be challenging. Fortunately, marketing software with email automation capability—like WebPT Reach—takes the guesswork out of knowing the who, what, and when of email marketing by allowing users to segment based on diagnosis or patient type. Additionally, you can set emails to deploy at various points throughout the course of treatment or trigger them based on event type (e.g., progress note or discharge).
To learn more about crafting the perfect marketing email and newsletter, check out this blog post. And for more information on crafting an effective email marketing campaign, click read this article.
What’s social media marketing? And how do I do it?
Social media marketing is exactly what it sounds like: marketing via social media platforms, such as Facebook, Twitter, LinkedIn, and Instagram. In this section, you’ll find an array of tips for marketing your physical therapy practice on social media sites. But first, let’s remember to mind our social media manners.
Businesses have been using social media for some time now, but that doesn’t mean they always get it right. In fact, some social media behaviors can end up harming—rather than helping—your PT practice. To make sure you’re abiding by best practices, follow these guidelines:
1. Be relevant.
Social media marketing should ultimately serve to promote your brand, so first and foremost, make sure your online profiles are complete, professional, and separate from your personal ones. Then, create a social media policy—one for your staff and one for your followers. (You can post a brief policy in your company’s About section on Facebook.)
2. Add value.
Social media is all about interaction, so make sure your posts:
- Add to the conversation.
- Align with your practice’s goals and values.
- Support and benefit your viewers.
- Are always positive.
3. Be transparent.
Remember, you’re speaking as a company, which means you should:
- Be respectful, considerate, and kind—regardless of how you feel personally.
- Be careful discussing things that may generate an emotional response.
- Show respect for others’ opinions—even if you disagree.
- Never be judgmental or react emotionally.
- Be honest, and if you make a mistake, own up to it and apologize.
4. Follow the rules.
- Don’t solicit follows or likes.
- Don’t always be closing. Sure, you can—and should—promote your services, but do so softly and in conjunction with providing valuable content.
- Adhere to the terms of each social media platform as well as any group or community-specific rules.
- Don’t annoy your network by over-posting or over-sharing. (See the Add Value section above.)
5. Be smart.
- Discuss financial, legal, strategy, or any other confidential information.
- Give out personal information about you, your staff, or your patients (the latter’s a sure-fire HIPAA violation).
- Talk about religion, politics, or anything else controversial.
- Post anything even remotely offensive.
- Post when overly-tired, jet-lagged, buzzed, angry, or sad.
- Delete comments or reviews (unless they’re spam).
- Look into the people who follow or like your page, so you’re keeping the right company and keeping your content relevant.
- Accept unfriending and unfollowing with grace.
- Proof your posts for spelling, grammar, and appropriateness.
- Thank everyone who follows you, likes you, or retweets your post with a personal (i.e., unique) thank-you message.
Chances are good that you already have a Facebook account. Hopefully, you have both a personal profile and a business one. But if you don’t, you should, because there are over 2.96 billion monthly active Facebook users (as of Q4 of 2022)—and that’s a huge potential audience. Here’s how you can optimize Facebook for your business:
Make a good first impression.
For potential customers, landing on your Facebook page may very well be their first interaction with you, so make it a positive one. Everything—from your profile picture to your posts and comments—should communicate that you’re personable, approachable, welcoming, and an expert in your field. Before you post anything, ask yourself if it’s reflective of who you are as a physical therapist. Also, pair every post with a photo, because pictures get liked, shared, and commented on more often than standalone posts.
Additionally, consider hiring a graphic designer to create unique and custom images that promote you and your services.
Create a community.
Focus on gaining followers, and you’ll automatically increase your reach and get your message to a larger audience. How do you do that? Start by telling your existing customers that you’re on Facebook and that they’ll find plenty of great resources on your page. Also, include your Facebook URL everywhere—in your email signature, on your business cards and brochures, and on any online and print ads you’re running. You also can use other social media sites to promote your Facebook page. If you’re active on Twitter, for example, let your Twitter followers know they also can find you on Facebook. (Just remember to create original content for each outlet, so people who are following you on multiple platforms have a reason to continue.)
Use Facebook ads.
If you’re ready to move beyond organic posts, you can take advantage of Facebook Ads to boost your posts or to share specially created and targeted ads with potential patients. With Facebook boasting the biggest user base, you have the chance to tap into a huge audience—and no shortage of competition from other businesses. Before you start advertising on Facebook, make sure you’re selected the right search terms for your campaign, and that you’ve set a budget you’re comfortable with.
While Twitter doesn’t boast nearly as many active users as Facebook does, its stats still pack a punch: As of March 2021, 500 million people actively use Twitter every month. That’s a whole lot of current customers, potential customers, referrers, and peers—all in one place. So, it’s the perfect platform to both market your physical therapy clinic and stay updated on the latest industry news—all in 280-character bites. After you snag your Twitter handle (we recommend going with your clinic name), it’s time to create your profile—and the more complete it is, the better. Once that’s done, you’re ready to start tweeting. Here are a few Twitter basics you should know:
Saving your searches can be a great way to use Twitter for professional development. For example, type “physical therapy” into the search bar at the top of the page and hit enter or click the magnifying glass icon. You’ll see a list of search results. To the right of the header, you’ll see the option to save your search so you can stay current on everything PT-related—or anything else you’re interested in—with a single click. (Once they’re saved, you’ll be able to access your saved searches from the “Searches” dropdown menu.)
Twitter is responsible for turning this once innocuous number symbol into a worldwide communication phenomenon. A hashtag in the Twitterverse is essentially a tag for your message—a method for categorizing your tweets, so you and other users can search for and follow similarly themed tweets. For example, try searching for #physicaltherapy (when using hashtags, there are no spaces between words). You’ll see every tweet someone tagged as being relevant to physical therapy. (Looking for some new people to follow? Each Friday, check your Twitter stream for messages with #FF or #FollowFriday. These are recommendations by the people in your network.)
Retweeting allows you to share what someone else tweeted with your own audience. It’s a great way to intersperse other people’s content with your own. And once you start generating some riveting tweets yourself, the people in your audience will be able to retweet your gems to their own followers, thereby expanding your reach. Neat, huh?
Send direct messages (DMs).
Want to send a message to someone who follows you on Twitter, but don’t think it’s appropriate for the whole world to see? No problem. You can send a direct message by clicking the envelope icon in the top-right of your screen.
Create Twitter ads.
Twitter also offers the opportunity to advertise your clinic, and while it might not have the reach of Facebook, it’s also less cost-prohibitive for businesses on a budget.
LinkedIn is the social media platform for professionals. Essentially, it’s an an online networking site—a way to connect with people you know in the working world and, through them, connect with others you may want to know. Needless to say, if you’re a professional, you should be on LinkedIn—and if you’re a practice owner, you should have a business page.
Here are five ways to improve your LinkedIn profile:
1. Add a picture.
Your headshot is the first thing people see when they land on your page, so make sure it represents you and your brand. You can do some really good work with the cropping tool. Even better, you can hire a professional photographer to capture your best angles.
2. Include your name and a headline.
This is your opportunity to highlight your unique skills and qualifications. While LinkedIn auto-completes your headline with your current position and employer, you can change it to something that resonates better with your audience.
For example, Steve Jones could have a headline that reads, “Physical Therapist at PT Clinic Y” or one that reads, “Experienced with physical therapy evaluation and treatment in areas of orthopedics, sports medicine, occupational medicine, pediatrics, and geriatrics.” Which one tells a more compelling story about Steve? That’s what we thought.
3. Customize your URL and contact info.
LinkedIn sets your default URL for you, but it typically isn’t all that pretty. Good thing you can change it. Click “edit profile,” then “edit contact info,” and then “customize your URL.” Try to use something short and as close to your actual name as possible. If you have a common name, you may need to include a number or two, and that’s okay. Just remember, this is a professional site.
4. Write a summary.
Once you’ve chosen a dapper headshot, crafted an impactful headline, and customized your URL, you’re ready to write your professional summary. Now, this isn’t the place to lay out your entire life story, but you should provide a fairly detailed description of who you are and what you do—and if you can throw in some natural-sounding keywords, even better.
5. Ask for recommendations.
Now that your profile is complete, it’s time to start requesting recommendations from former and current colleagues, supervisors, and patients. That way, everyone who visits your profile will know what a pleasure it is to work with you. Your recommenders can either write a brief paragraph on your behalf or simply endorse you for a specific skill with a simple mouse click.
6. Check out relevant publications.
LinkedIn offers a plethora of content publication tools to help you establish yourself as a thought leader. You can create and distribute your own content directly on the site, or you can share a link that directs viewers to content you’ve published elsewhere.
Want to take your LinkedIn networking to the next level? Join a few groups. As of October 21, 2021, Hubspot reported LinkedIn as having upwards of 2 million groups. Once you find several that spark your interest, dive in and join the conversation. This will increase your visibility and connect you with more members who share similar interests.
7. Create LinkedIn Ads
Like Facebook, you can also use LinkedIn for your paid marketing efforts; with LinkedIn’s laser-focused targeting features, you can easily select the professional groups you want to see your ads—perfect for clinics looking to partner with local businesses to provide PT-first solutions.
If you’re looking for a more visual way to reach your audience, consider Instagram. Instagram is a free photo and video sharing app. (Think Facebook without text posts—just pictures and videos.) As of 2021, there are now more than 1 billion Instagram users—over 60% of whom are active every single day—liking and sharing their images and videos. Not only can users upload their own content on Instagram, but they also can peruse and follow other users’ accounts and comment on, like, and save other users’ posts.
If you haven’t gotten onboard with Instagram yet, here’s some major incentive: many brands and businesses use Facebook to market their practice, but Facebook has become an almost solely “pay-to-play” market. And because Facebook is so popular for brands, it’s become overcrowded with businesses clamoring over each other to get the audience’s attention. That overcrowding also means Facebook users are more prone to ad blindness, so even if someone sees your brand’s ad, there’s a good chance that person will ignore it. However, there’s a lot more room on the Instagram boat for businesses.
So, how can you use Instagram to market your physical therapy practice? First, create an Instagram business account. Then, start posting content that’s relevant to your audience interests. (e.g., home exercises, stretches to prevent injury, motivational health quotes, anti-inflammatory foods, or how-to videos.)
Once you’ve gotten your account set up, start following related accounts and get to sharing and promoting your original image-supported content. Just as you would on any other social network, use Instagram to demonstrate your brand’s personality, try new things, and interact with others. We also recommend adding a “Follow Me on Instagram” button to your website. For more on how rehab therapists have found marketing success using Instagram (as well as other forms of social media), check out this article.
Instagram also offers the chance to advertise with people who might be interested in your services. Already have a Facebook Ads account? Because Instagram is owned by Facebook, you’re already set to start advertising—provided you have some compelling ad images to share.
And remember: all social media platforms have rules. For Instagram, they’re pretty straightforward—essentially: be nice, credit your sources, abide by copyright laws, avoid spamming likes and follow requests, and report objectionable content. Bear these rules in mind, and Instagram will be a fantastic and fruitful platform for marketing your practice.
While Instagram may be the most visual social media platform on our list, it’s important to include a visual element any time you post anything online, including on your website. As we discussed in our Modern Marketing Guide for Rehab Therapists, that’s because people respond exceedingly well to visuals. Here’s just how impactful pictures can be:
- “Photos on Facebook generate 53% more likes than the average post.” (Hubspot)
- “Photo posts attract 104% more comments than the average post.” (Wishpond)
- “Photo posts receive 84% more link clicks than our text and link posts.” (Wishpond)
- “73% of B2B organizations using videos in their marketing campaigns are reporting positive results to their ROI.” (Inc.)
- “54% of internet users have posted original photos or videos to websites and 47% share photos or videos they found elsewhere online.” (Pew Research)
- “Content with relevant images gets 94 percent more views than content without.” (Buffer)
- “Tweets with images receive 150 percent more retweets.” (Buffer)
The key to standing out on social media—and thus, search engine results pages—is consistently posting relevant and compelling content. But instead of pulling up your social media pages every few hours to write a new post, social media automation tools (like the ones offered by Sprout Social and Buffer) help you create and manage social media posts, schedule them to publish at regular intervals, and track the ROI of your social media campaigns. Better yet, instead of using a separate tool to manage each one of these things, consider a tool that integrates with your existing EMR.
Learn more about automating your social media processes with rehab therapy-specific tools WebPT Reach and WebPT Local.
What’s search engine optimization? And how do I do it?
The research is clear: Having a strong online presence is non-negotiable. According to a recent survey, 84% of consumers search for a physical therapist prior to booking an appointment. And if a practice is looking to boost its online presence, search engine optimization (or SEO) saves the day.
Chances are you’ve probably heard of SEO. But, you may not know what it means—or why it’s important. Here’s a quick rundown. When you run a keyword search on Google (e.g., “physical therapists in Phoenix”), you’ll see (in order) the following:
- paid advertisements;
- local search results scattered on a map; and
- general search results that display below the map.
The first item are results companies have paid for. The second and third items are organic search results. The order in which your various organic search results appear is based entirely on the SEO value of the individual web pages to which each result leads.
According to Moz, SEO can be defined as the “practice of increasing the quantity and quality of traffic to your website through organic search engine results.” And because the majority of online health seekers use Google to find providers (62%, to be exact, according to Kyruus), ranking high in Google search results is becoming increasingly important.
The page title is the hyperlinked text at the top of any entry on a SERP, and it declares to all searchers what that page is about. This should, at a minimum, include your clinic name and your city.
You’ve almost certainly heard this term before, but just in case you haven’t, URLs—or Uniform Resource Locators—refer to the actual web addresses for sites or webpages. In terms of SEO, you want your page’s URL to be nice and neat while still being descriptive. What do we mean by nice and neat? Check these two examples:
- Bad: mydomain.com/73989302029939/ad-2312/adf3ddd2
- Good: mydomain.com/aquatic-therapy
In the bad example, the URL is nonsensical and doesn’t tell you anything about the page. In the good example, your URL says exactly what you can expect to see after clicking on the link.
The meta description is the text that appears just below the URL. It’s the spot where you can give searchers (and Google) more details on what the page (and your practice) is about. Be sure to put some thought into your descriptions, because it’s basically your first sales pitch.
Finally, make sure you have Google Analytics and Google Search Console on your site. Google Analytics is a free website analytics platform that shows you who’s on your site in real time, which pages people go to the most, and much more. It’ll also help you determine whether your SEO efforts are actually bringing more visitors to your site. Google Search Console is a free resource that provides status updates on how Google sees your website, including site errors and information on the keywords people search before they land on your site.
For more information, read this blog post with SEO tips for healthcare. To learn how WebPT Local can automatically improve your SEO in one step, click check out our product page.
What’s pay-per-click? And how do I do it?
While it’s more of an advertising strategy than a marketing one, pay-per-click (PPC) can increase website traffic and overall brand awareness. If you’re considering PPC for your clinic, here are some things to do:
Keywords provide an easy way to increase your click-through rate, because you’ll capture users who are searching for that exact phrase. (Pro tip: Try using “physical therapy” in the headline and in your body copy.)
Create a landing page.
In this case, your landing page will be the web page that you only use for those visitors who click your PPC ad. Keep it simple and free of distracting elements that take away from the main goal of the page: getting visitors to call you.
All major search engines—including Google and Bing—allow you to limit your ads so they only display for users who are in your geographic area. This way, you don’t waste money when someone from Chicago clicks your ad for physical therapy in San Francisco.
Test your ads.
Use A/B testing to run two or more ads with different copy at the same time in order to determine which one gets a higher click-through rate. Not only will this help you refine your messaging, but it also may lower costs, because search engines often reward ads that have high click-through rates with lower prices.
Retarget your ads.
Through retargeting (a.k.a. remarketing), your website visitors will see your ads after they leave your site. After all, a user who’s already been to your site is more likely to convert upon return than a brand-new visitor is.
Count your conversions.
A conversion takes place when a user clicks one of your ads, arrives on your website, and performs a desired action. For example, as a physical therapist, you probably want your users to call your clinic to schedule an appointment. Once a potential patient takes that action, he or she has converted. To create a successful PPC campaign, you have to know how many advertising dollars it costs to drive that conversion. CallRail and CallTrackingMetrics are call-tracking systems that allow you to create a unique phone number that only users who click your PPC ad will see.
For a list of PPC don’ts, check out this post.
There you have it: how to market your physical therapy clinic. For more great info on physical therapy marketing, check out our blog here.
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