Real-Time Online Scheduling
Fill Your Calendar and Free‑up Your Staff
Convert more patients, reduce administrative burdens on your front office, and stand out from the competition with real-time patient appointment requests that flow directly into the WebPT EMR.
Make scheduling a breeze.
In today’s fast-paced world, patients crave convenient and flexible scheduling options. Traditional scheduling—with its constraints on operational hours and lengthy phone calls—can deter prospective patients and drive them toward competitors. With WebPT Online Scheduling, you can break through these barriers and allow patients to self-schedule appointments with real-time availability.
See a surge in new patients on your calendar.
Attract and convert more patients by offering a convenient way to schedule online anytime, anywhere.
Capture appointment requests around the clock.
Whether it's midnight or the weekend, 24/7 access to Online Scheduling and real-time availability ensures you never miss a patient outside your regular business hours.
Turn online searches into booked appointments.
With links on your website landing pages, email campaigns, social pages, digital ads, or in-clinic QR codes, more prospective patients can find your practice and easily book an appointment.
Create a seamless scheduling experience.
Transform the first touchpoint of your patients’ journey and stand out from the competition with a quick and easy way to schedule online.
Give your patients the convenience they desire.
Get rid of the tedious phone tag patients experience when scheduling an appointment. You’ll get more engaged patients through your clinic's doors by allowing them to self-schedule around the clock.
Collect correct patient info upfront.
Gather essential information with intake questions patients complete when scheduling online. This ensures accurate patient data is captured upfront and prevents frustrating corrections later. Plus, the EMR cross-references whether or not a request is coming from a patient already in the system, ensuring no duplicate data entries.
Free your front desk from scheduling chaos.
Reduce the workload on your front-office staff with real-time appointment requests and intake info that flows directly into the WebPT EMR.
Spend less time on the phone.
Save your front office the average 8.1 minutes it takes to schedule each new patient over the phone. Instead, allow them to confirm or decline appointments in less than one minute with the automatic flow of intake information into the WebPT Scheduler. Plus, appointment requests live in one place to reduce noise and improve scheduler productivity.
Limit cancellations, no-shows, and scheduling conflicts.
Ensure patients attend their appointments without the hassle of following up manually. With automatic email appointment confirmation and WebPT text, email, and phone reminders, they’ll never stand you up.
Not only have our leads for appointment requests increased by 20%, but our conversion of these leads has been close to 90%! We have appreciated the constant updates in the system, the ability to use QR codes for scheduling, and seeing where all of our leads are coming from monthly in a detailed manner.
As a smaller clinic far from any major metro area, we found that giving our patients the convenience of requesting their appointments online has proven invaluable. It also sets us apart from our competition and is a great talking point when discussing accessibility from our referral sources.
Frequently Asked Questions About Online Scheduling
See why WebPT is the best Physical Therapy EMR.
Got a specialty?
So do we.
Our business is your business, and we know there are a lot of niches in the world of therapy. That’s why we offer specialty-specific documentation modules for both rehabilitative and habilitative therapy, including speech-language pathology, pediatrics, feeding, counseling, occupational therapy, vestibular, neuro, ortho, and pelvic health.
Looking for ways to save time?
Us, too.
Since the beginning, we’ve focused our solutions on supporting rehab therapists' needs and boosting their productivity to make managing their practices easier. That’s why we offer various automated features to enhance your efficiency, boost your bottom line, and allow you to spend less time on documentation and more time treating patients.
Drowning in Medicare rules?
We’re your life raft.
Make Medicare and payer compliance a breeze with our integrated solutions for functional limitation reporting, MIPS, and KX modifier threshold tracking. Plus, ensure proper billing and prevent coding errors with our built-in 8-minute rule and NCCI edit functionality.
Real practices, real results.
