Therapy Software for Cash-Based Practices

Change the way you Improve Outcomes
With Practice Experience Management

Get Everything
Your Patient-Focused Practice Needs

Build a successful cash-pay rehab therapy business with a platform that meets your unique needs.

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The platform rehab therapists love most.
8.9 Rating
Discover what it means to have WebPT on your side.

Reach new patients.

Running and growing a successful cash-based practice hinges on attracting a steady flow of new patients—and WebPT offers patient marketing and relationship management software that can help you do just that.

Attract and convert more patients.

Utilize custom landing pages and lead management functionality to create more targeted marketing campaigns and track the success of your efforts.

Get your online presence in tip-top shape.

Make your practice more visible to online search engine users and leverage your most satisfied clients to boost ratings and reviews.

Entice new patients with after-hours scheduling.

Bring more patients through your doors by offering convenient 24/7 access to request appointments online—removing barriers to care and differentiating your practice from the competition.

Bringing Care Into the Future

Simplify your clinic’s workflows.

Get the automated, easy-to-use tools you need to keep your cash-based therapy practice running smoothly.

Generate superbills with the click of a button.

Save your front office staff valuable time, reduce human errors, and allow your patients to quickly submit for reimbursement by creating superbills directly in the WebPT platform for one or multiple dates of service.

Save your team time following up.

Limit the time your front office staff spends following up with patients and reduce cancellations and no-shows by 30% with automatic appointment reminders.

Automate patient onboarding paperwork.

Automatically send patients their registration forms prior to their initial evaluation to improve the patient experience. Their information will then auto-populate into their case information and the initial evaluation to reduce duplicate data entry.

Bringing Care Into the Future

Enjoy flexible, therapy-centric documentation.

Make documentation a breeze with customizable workflows designed for rehab therapy, so you only document what you need to—and nothing else.

Get the customization you need.

Leverage out-of-the-box templates created by real therapists and compliance gurus or customize your own note configuration across your team for greater consistency.

Get a head start on charting.

Prepopulate multiple sections of your note requirements before you even start typing with customizable profiles specific to diagnoses or body regions you treat frequently.

Create detailed documentation in a fraction of the time.

Let text expanders do the heavy lifting by automatically expanding abbreviations into full phrases–or even templates–and allowing you to update only the placeholder text in the phrase that varies from patient to patient.

Bringing Care Into the Future

Ensure complete data security 
and compliance.

Whether or not you accept insurance, you still have to adhere to all HIPAA and patient data security rules, and with WebPT, you can get the highest level of security and compliance the industry has to offer.

Get peace of mind.

Give your organization’s most sensitive information the ultimate shield of protection with platinum-grade security and financial data integrity in accordance with ISO-27001 standards and SOC 2 compliance.

Stay up to date on rules and regulations.

Know that you’re meeting the latest regulatory requirements with WebPT’s constant platform updates and compliance features.

Bringing Care Into the Future
The WebPT platform was built by therapists for therapists, meaning it perfectly aligns with therapy provider workflows—
no workarounds required.
"It just made sense: no server, no IT, no updates to buy, Web-based, compliant, simple interface, and constant new features"

Explore PXM

Use Cases

Learn how practices just like yours use WebPT to drive better outcomes and higher patient satisfaction.

Attract and Retain
More Patients
Build lifelong relationships with new and existing patients by engaging them throughout—and after—their course of care.
Maximize Efficiency
and Outcomes
Turn first impressions into lasting ones with front-office solutions that streamline intake and scheduling, saving valuable time.
Simplify Front Office Operations
Equip your staff with tools that align with their clinical workflows—enabling them to focus more of their energy on treating and healing
Increase Revenue
Ignite revenue growth, maximize financial performance and propel your practice toward scaleable growth -- at a pace that works for you.


KLAS award logo for 2024 Best-in-KLAS Outpatient Therapy/Rehab
Best in KLAS  2024
G2 rating official logo
Leader Spring 2024
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Most Loved Workplace 2023
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Most Loved 2024
“We realized our therapists are not coding right. When we make these changes we get $3–$8 more per one code per day that's $6,000 more per year for one provider.”
“The WebPT team delivered. The rollout and use of WebPT have gone smoothly…The integration and implementation process was very well done. The onboarding team was very responsive [and] WebPT is committed to meeting the needs of our network.”
"Most therapists and front office staff have already had WebPT experience and it doesn't require a lot of training for new hires. Very user friendly."
"Total package for your business with WebPT. "
"WebPT has been simple to use, and the onboarding team was wonderful and flexible. As a newer small business, WebPT has been an invaluable part of getting our business off the ground. We are over 1 year into our business, and it is still meeting all of our needs. I have used several other EMR systems, and they are much more difficult to use."
"I have been very happy with the services provided by Web PT and they are adaptable to outpatient physical and occupational therapy."
"We started out very small and their price/services met all of our needs. We continue to grow and they meet all of our demands."
WebPT was well suited for our business to slowly launch and begin to treat patients in 2019. It was easy to begin and start using on a small scale. I enjoy the ease of use of the system. I also like how professional the documentation looks once a therapist signs off.
"I find WebPT to be very user friendly and necessary for my PT business needs. It is easy for me to document notes and fax them to doctors. The documentation is set up to include everything I need to bill insurance companies and I have had no problems receiving reimbursement."
"WebPT delivers. WebPT is an excellent EMR for a private PT practice."
"We utilize WebPT for our physical therapy patients. The product allows us to be more compliant, it's user friendly, and makes billing extremely easy."
"WebPT is great!"
"Making the move from paper charts to electronic medical records was a breeze with WebPT!"
"Hands down the best solution for your practice."
"WebPT is a great solution for private PT practices. It works great for staying on top of the complex medical landscape involving regulatory, legal, and third party billing compliance. They have an easy to use system for MIPS and are on top of the latest trends in the industry."
"Great for those that bill insurance as the integration from WebPT to TheraBill is seamless. EDI billing through Therabill is some of the best in the industry. It is mostly point & click submission and reconciliation which needs little actual knowledge of billing/coding."
"The customer service is top notch! Anytime I need anything I can call or email and get a response almost immediately. Web PT has made my job as the manager so much easier."
"WebPT Rocks!"
"Customization is key. Literally. The ability to customize the schedule, the ability to write notes without signatures, the ability to create individual cases within a chart. Those are all things I can say beyond a shadow of a doubt that I appreciated greatly in WebPT."
"WebPT offers a seamless solution to run our entire practice."
"EMR that produces excellence."
"WebPT - EHR platform of choice. WebPT has been well suited for all of my PT, OT, ST clients with no complications."
"Small business dream. Overall the program is very user-friendly and intuitive to use. Things flow nicely from one thing to the next and one entry point to the next, so it does not feel like you have to duplicate the information."
"We are a new start up clinic that WebPT has made it very simple to start this clinic. It took the scary paperwork and billing process and reduced it to a easy to operate clinic. Love the scheduling and the EMR processes."
"WebPT is well suited for day-to-day physical therapy documentation, scheduling, and insurance billing."
"WebPT works well as an integrated software system that combines the ERM and billing in one package."
"For my physical therapy clinic, it works great as I can do everything from start to finish within the software. Intake to discharge."
"WebPT is the BEST of the BEST! HANDS DOWN THE BEST BANG FOR THE BUCK! Customer Service is A-#1 in a world where excellent customer service is a thing of the past!"
"The practices I work with who use WebPT have little to no issues with the software, and working in the billing department, I typically don't encounter many issues either and find that I can complete my job duties easily."
"It is easy to work with and you can learn the system intuitively. There are many easy to use options and I like how convenient it is."
"WebPT fits perfectly with our outpatient PT practice; it covers all or most of the admin issues that come up. I suspect practice would be a lot more challenging without it."
“Build lifelong relationships with new and existing patients by engaging them throughout—and after—their course of care.”
“Build lifelong relationships with new and existing patients by engaging them throughout—and after—their course of care.”
“Build lifelong relationships with new and existing patients by engaging them throughout—and after—their course of care.”

Let the numbers do the talkin'

Member Retention Rate
Revenue Enabled for Rehab Therapists
Clinics Using WebPT
Join the PXM revolution!

Learn how WebPT’s PXM platform can catapult your practice to new heights.

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