Efficiency Gains From Automating Your PT Practice Management Documentation 

It was not that long ago that a fully automated electronic medical record management system was something only very large healthcare institutions could afford. That meant that any medium- to small-sized physical therapy practice was left with the antiquated method of keeping track of patient and billing documentation using file folders, paper forms and rows and rows of file cabinets.

Thankfully, we are entering a time when PT specific practice management software services are becoming affordable and available to practices that do not operate a large mainframe to run their operations. In fact, because of the move away from centralized digital documentation management to web-based systems that can be accessed and utilized from any wireless device, the time when the computer power and need for expensive hardward that you need to support your practice may no longer be an issue.

There is no doubt that the greatest efficiency that automating your PT documentation system will yield is in the quality of care that you can offer to your patients. Using your wireless device to access the medical records of your patients unties you from physical paper files. You have accurate information anywhere you are. If you work at another clinic for a day, you can access your patients' documentation just as well as you would in your own office. The danger of making mistakes due to a breakdown in the ability to access patient data is virtually eliminated entirely.

One of the biggest complaints physical therapy staff often register is that they want to be in this line of work to help people, but they end up becoming "paper shufflers." Paper shuffling was a chronic syndrome of the era before automated physical therapy software. The efficiency of freeing your staff to perform more vital work for your practice is one of the top values of investing in digitizing patient records. PT centric documentation software can facilitate greater accuracy and sharing of information between anyone in the practice, thus increasing the value of your patient records database more than ever before.

Another angle on the efficiency automated PT practice documentation will give, as it pertains to your staff, is that it will help management get a better feel for the effectiveness and the level of mistakes that are made by individuals in your practice. Your PT practice management software will increase accountability because each staff member will use the system under their own user name and password. That means that you will have a digital trail for each patient record of who accessed that information and what changes were made and by who. This increases the level of security and helps you pin down a problem with a specific employee as well as highlight members of the staff who excel.

Automation of medical records is the wave of the future and is no longer limited to large medical practices. While the transition from a paper-based PT practice documentation management system to an digital one will require an investment of time, effort and finances, the outcome recognized by your practice will be increased efficiency on all levels. Your staff will become more accountable and productivity often improves. Your ability to manage your practice will become far more precise and efficient, which means greater profits for your operation. Finally, your patients will get better care because valuable physical therapist time is not being lost to paper shuffling. It is clear that switching to an automated PT practice documentation management system is a decision that will benefit everyone associated with your practice. 

The State of Rehab Therapy Report Wood - Regular BannerThe State of Rehab Therapy Report Wood - Small Banner
  • Last Legs: The Compliance Vulnerabilities of Dead or Dying Software Image

    articleOct 24, 2016 | 5 min. read

    Last Legs: The Compliance Vulnerabilities of Dead or Dying Software

    Rusty mechanical equipment. Creaky carnival rides. Wobbly chairs. People are naturally skeptical of things that are dilapidated, rundown, or slipshod—and with good reason. After all, that which is ramshackle usually isn’t reliable. Now, imagine it’s the physical therapy software you use everyday to run your rehab therapy practice that’s gone derelict. Take PTOS EMR, for example , because if you didn’t know, this therapy office software is going out of business, and it has ceased all updates …

  • What Happens if Your Physical Therapy Software Goes Out of Business? Image

    articleJul 15, 2016 | 7 min. read

    What Happens if Your Physical Therapy Software Goes Out of Business?

    You’ve most likely heard the news: PTOS is going out of business. That means that in a few short months, PTOS customers will be left without a physical therapy practice management and billing software solution, so they’ve got to find new systems—stat . After all, no one wants to lose all of their valuable patient and business data—nor do they want to wait until the last minute to find a replacement. Shopping for a PTOS alternative, partnering with …

  • The State of Rehab Therapy in 2017 Image

    webinarJun 5, 2017

    The State of Rehab Therapy in 2017

    WebPT recently conducted an industry survey of thousands of rehab therapy professionals across a wide variety of settings, specialties, and geographic regions. Our goal: To capture an accurate snapshot of the demographics, trends, frustrations, and motivations that shape our businesses, our future outlook, and our potential for success in this environment of change. In our July webinar, WebPT president and co-founder Dr. Heidi Jannenga, PT, DPT, ATC/L, and WebPT CEO Nancy Ham will share and analyze the …

  • The State of Rehab Therapy Image

    downloadJul 14, 2017

    The State of Rehab Therapy

    Health care is not a static industry. It’s always changing, evolving, and progressing. No healthcare provider is immune to the effects of that change, but some—including physical, occupational, and speech therapists—have felt a greater impact than others. In an effort to assess the scope of that impact—and thus, better anticipate the future needs of the rehab therapy community—WebPT conducted an industry survey of therapy professionals across a wide variety of settings, specialties, and geographic regions. Our goal: …

  • articleApr 28, 2011 | 5 min. read

    Six Tips for Making PT Practice Documentation a Priority

    PT practice documentation has to be a priority. It is vital to the overall wellbeing of patients and the quality of care that they receive. However, it is hard for staff to always find the time to get this part of their job done. For many of them, this is also the most tedious part of their job. They want to interact with patients and to help them improve their abilities more than anything else. A good …

  • ICD-10 Open Forum Image

    webinarOct 5, 2015

    ICD-10 Open Forum

    On October 1, the US officially said RIP to ICD-9 and brought ICD-10 to life. For some of you, the transition might’ve been all sugar and spice—a real treat. But for many others, the switch to the new code set might’ve left you feeling overwhelmed, tricked, or even a bit scared. At the very least, you might be haunted by some lingering questions. That’s where we can help. We’ve brewed a cauldron filled to the brim with …

  • Is Your Physical Therapy Software Ready for ICD-10? Image

    articleAug 25, 2015 | 6 min. read

    Is Your Physical Therapy Software Ready for ICD-10?

    At this point, the majority of physical therapy clinics are using some type of software to document, schedule, and bill for patient treatment. Thanks to ever-increasing compliance regulations, paper had to go the way of the VHS, becoming nearly obsolete. When your practice switched from paper to software, it was a big change. The process took time and training, and there undoubtedly was a period of adjustment. Now, you’re faced with another switch: ICD-10. And just as …

  • Top 5 Benefits of an Integrated EMR and Billing System Image

    articleSep 1, 2017 | 3 min. read

    Top 5 Benefits of an Integrated EMR and Billing System

    Traditionally, PT billing and documentation have been separate processes—each with its own set of frustrations. However, WebPT’s billing software, Therabill , provides therapists with a better, more streamlined workflow—and because this billing software is connected to a top-notch EMR, users are able to run their clinics more efficiently, and thus, focus more on patient care. Here at WebPT, we’re determined to simplify clinical and financial processes for PTs—and providing an integrated billing solution is an important piece …

  • Best-of-Breed Solutions vs. Jack-of-All-Trades Software Image

    articleJan 7, 2015 | 5 min. read

    Best-of-Breed Solutions vs. Jack-of-All-Trades Software

    After nearly ten years in sales and marketing, I’ve heard—and probably used—every figure of speech imaginable. Whether we’re advising to not count your chickens before they hatch or imploring that you not cry over spilled milk, we use these phrases to succinctly make our points. Perhaps that’s why we’re seeing a debate unfold in our industry pitting “best-of-breed” solutions against “jack-of-all-trades” software. And with our very own Heidi Jannenga deeming 2015 as “ the year of the …

Achieve greatness in practice with the ultimate EMR for PTs, OTs, and SLPs.