Scheduling

Easily view and edit schedules for patients, therapists, and exam rooms—all within one cloud-based system (no more toggling between patient charts and appointment calendars). Plus, help encourage consistent appointment attendance with automated text, phone, and email appointment reminders and detailed patient attendance reports. When cancellations do arise, use our waitlist functionality to backfill those appointments. Plus, maximize treatment time with intake forms (which you can embed on your website) and optimize marketing initiatives with referral source reporting.

Create a scheduling process that aligns with your practice’s unique needs and workflows. Have a standing staff meeting or regular check-ins with a particular patient? Use our recurring appointment feature to schedule them in advance. Need to reschedule an appointment? Simply drag and drop to the new time slot. Plus, use our color-coding and custom-labeling tools to organize calendars for multiple therapists, pieces of equipment, and facilities.

Ensure continuity of care even when patients can’t travel to an in-person appointment. With WebPT Virtual Visits, you can book remote appointments, and then launch live two-way video to conduct virtual therapy sessions—all from within WebPT. And thanks to an integration with Zoom for Healthcare, WebPT Virtual Visits ensures fast, high-quality live video and chat that’s PIPEDA/PHIPA- and HIPAA-secure with 256-bit AES encryption.

To help make your office a well-oiled machine, we’ve developed a suite of products focused on enhancing both practice efficiency and patient experience, including:

• Embeddable patient intake forms
• Automated text, phone, and email appointment reminders
• Credit card payment processing and reconciliation via Integrated Payments
• Patient copay, coinsurance, and deductible tracking
• Unlimited digital document upload and storage