Digital Patient Intake

Empower patients to conveniently fill out their paperwork online prior to their first appointment.

Streamline the patient registration process.

As soon as you have a new initial evaluation on the books, the patient will automatically receive an email and/or text with a user-friendly online intake form. That way, patients can complete necessary paperwork at their own convenience using their smartphone or virtually any Internet-enabled device. Automated reminders also help nudge patients who haven’t completed their forms as their appointment date gets closer. And once new patients actually arrive at your clinic, they’ll spend less time in the waiting room—thus improving their overall experience.

“WebPT’s Digital Patient Intake has cut down on the time our front desk spends processing paperwork and reduced our carbon footprint. Patients have the option to complete their intake paperwork before the appointment, so our front office teams no longer have to prep, print, scan, and upload intake forms. This decreases waiting room time and gives patients more one-on-one time with the clinician. On average this saves our front desk 10-15 minutes per patient!”

Headshot Bethany Collier

Bethany Coallier

Advocate Manager, Hulst Jepsen Physical Therapy

Free up your front office staff and give clinicians a jump start.

When you take your intake process digital, your front office staff can focus on greeting and assisting patients—not printing, scanning, or endlessly shredding paperwork. Digital Patient Intake integrates seamlessly with the WebPT EMR, so patient information flows directly into the corresponding chart. That means less time spent transcribing—and it even helps lower the risk of unintentional HIPAA violations. Plus, your clinicians get a jump start on their SOAP notes, with fields like medical history, pain scales, and injury information populating automatically as soon as patients submit their forms.

digital patient intake dashboard

Customize patient intake forms to meet your clinic’s needs

Customize your clinic’s intake forms with your desired fields, clinic logo, and color scheme—whether you’re sending via email or text. Our intelligent rules engine ensures patients only see questions relevant to them, making the form a breeze to fill out. Even if they get interrupted, the secure smart form remembers where they left off—so there’s no need to re-enter any information.

digital patient intake dashboard

Encrypted to keep patient data secure

At WebPT, data security is always top-of-mind. We use the strongest levels of end-to-end encryption, so you can rest easy knowing patient information is on lock.

digital patient intake dashboard

See why WebPT is the most-trusted physical therapy software.

Ready to shorten patient wait times?
We can help.

Patients can fill out their paperwork ahead of time, meaning they’re ready to start their appointments when you are.

Documentation taking too long?
We’re on it.

Clinicians get a jump start on their initial evaluations, with many fields populating automatically as soon as patients submit their forms.

Front office tied up with transcription?
We’ll fix it.

Less new-patient data entry means more time for scheduling (and rescheduling) appointments and processing payments. 

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