In this third video of a three-part series, PT and entrepreneurial consultant Jamey Schrier explains how private practice physical therapy owners can better manage their time by reserving similar tasks for the same day rather than multitasking on multiple days. Want to know more? Watch the video or read Jamey’s description below:

How Much Time are You Spending on Administrative Activities?

In general, PT clinic owners should reduce their administrative work by delegating. But for those tasks you can’t pass off—focus on knocking them all out in one day.

Most of us try to fit in administrative tasks between patient appointments: early in the morning, late at night, and even on the weekends. This is a poor use of your time and a genuine energy-zapper. Instead of squeezing in tasks wherever and whenever, group administrative stuff into select days of the week. For instance, devote Tuesdays to bookkeeping, returning emails, meeting with staff, conducting in-services, and completing paperwork. Oh, and let everyone know that they are not to interrupt while you’re busy completing those administrative activities.

Knocking out all or most of the administrative stuff on select workdays will allow you more time—on other days—to focus on patient care and revenue-generating tasks. Ultimately, chunking your administrative work together will allow you to get in the zone—and that means completing tasks more quickly and with fewer errors.

That concludes my three-part video series. Now, you have the three easy steps to effectively managing your time:

  1. Schedule free days on your calendar.
  2. Devote entire days to money-making activities—no administrative interruptions allowed!
  3. Reserve certain days during the workweek for administrative work, and focus on nothing else until your complete all admin tasks.

Remember, we aren’t meant to multitask. Devote certain to-dos to certain days, get in a rhythm, and watch the quality of your work improve—along with your sanity.


About the Author

Jamey Schrier, PT, DPT, provides business coaching services to private practice owners. Jamey has been a PT business owner himself since 1998, so he has plenty of experience in dealing with the challenges that every owner faces: generating more new patients, overseeing financials, managing staff, and handling the stress of juggling many different roles.

Before automating his practice using systems and grade-A staff, Jamey was working 60-plus hours a week, missing his kids’ events, and worrying about pulling in enough money to make ends meet. The stress kept building, which caused his confidence to plummet. Nowadays, Jamey uses his 13-plus years of PT experience and vast business knowledge to provide one-of-kind courses that show practitioners how to double patient volume and increase take-home pay by 50%—all in under six months

You can learn more about Jamey at jameyschrier.com.

How to Set Up a Google My Business Page for Your PT Clinic - Regular BannerHow to Set Up a Google My Business Page for Your PT Clinic - Small Banner
  • Make Your Money-Making Days Pure Money-Making Days Image

    articleMar 5, 2015 | 3 min. read

    Make Your Money-Making Days Pure Money-Making Days

    In this second video in a three-part series, PT and entrepreneurial consultant Jamey Schrier explains how private practice physical therapy owners can better manage their time by reserving similar tasks for the same day rather than multitasking on multiple days. Want to know more? Watch the video or read Jamey’s description below: How You’re Dividing Up Your Time Influences Your Bottom Line Every physical therapy clinic owner has had to make this decision at one time or …

  • Scheduled Free Time is the First Step toward Better Time Management Image

    articleMar 4, 2015 | 2 min. read

    Scheduled Free Time is the First Step toward Better Time Management

    In this first video of a three-part series, PT and entrepreneurial consultant Jamey Schrier explains how private practice physical therapy owners can better manage their time by scheduling full days of free time (i.e., non-working days). Want to know more? Watch the video or read Jamey’s description below: When was last time you took an entire weekend off from work? If you’re like most PT practice owners, your answer is “not in a very long time!” But …

  • How to Hire for Fit Image

    articleJan 21, 2016 | 2 min. read

    How to Hire for Fit

    How can you find those elusive job candidates who truly are the right fit for your practice? When it comes to building a successful PT practice, hiring good employees isn’t just important; it’s essential. But finding the right candidate for each job often is one of the biggest challenges practice owners face. Why is it so difficult to find someone who’s the right fit? Many times, it’s because finding the perfect person for the job means looking …

  • Can You Hear Me Now? The Physical Therapist's Guide to Giving and Receiving Feedback at Work Image

    webinarJan 5, 2016

    Can You Hear Me Now? The Physical Therapist's Guide to Giving and Receiving Feedback at Work

    Feedback: everyone wants it. Professional feedback, in particular, helps us become better employees, managers, peers, and providers. It’s mission-critical when it comes to improving patient care and exceeding business objectives. Why, then, are we rarely getting the feedback we need or giving others the feedback they deserve? And when we do deliver feedback, why doesn’t it always have the desired effect? On January 26, Dr. Heidi Jannenga will team up with special guest and renowned leadership coach …

  • Does Cutting Expenses Really Grow Your Practice? Image

    articleJun 19, 2015 | 3 min. read

    Does Cutting Expenses Really Grow Your Practice?

    In this third video of a three-part series, PT and entrepreneurial consultant Jamey Schrier explains why looking at your practice’s staff as an investment—rather than a cost—is the key to achieving business growth and financial success. Want to know more? Watch the video or read on for Jamey’s description: Ask any business “expert” what you should do to increase your clinic’s profits, and he or she likely will advise you to do two things: Cut costs. Increase …

  • How to Create an Employee Recognition Program that Works Image

    articleJan 28, 2016 | 2 min. read

    How to Create an Employee Recognition Program that Works

    Forget about employee-of-the-month parking spots. Here’s how to give your employees the appreciation they really want. As a leader, it’s up to you to keep your staff happy and motivated. One of the easiest—but most often overlooked—ways to do that is through something I call Active Appreciation. Receiving recognition for a job well done feels good—we all know this. And a little intentional appreciation—above and beyond high-fives and gold stars—can go a long way toward increasing employee …

  • How to Attract Top Talent to Your Practice Image

    articleJan 22, 2016 | 2 min. read

    How to Attract Top Talent to Your Practice

    Every practice owner wants to hire the crème de la crème. Here’s how to get quality job candidates knocking on your door. Wouldn’t it be great to get the highest-quality job candidates lining up to work at your practice? Well, with a few tweaks to your strategy, that dream might not be that far from reality. It all has to do with curb appeal—that is, how you present your practice to potential candidates. Most companies offer competitive …

  • Mastering the Metrics for an Exit Image

    articleAug 18, 2014 | 4 min. read

    Mastering the Metrics for an Exit

    A checklist for what matters most to potential buyers of your therapy practice The physical therapy and rehabilitation care industry market is large and growing. Merger and acquisition activity continues to be on the radar for many of our nation's largest rehab therapy providers with six of the ten largest players now owned by private equity firms. There are several reasons for this industry phenomenon, which has driven multiples to a 20-year high and has attracted both …

  • Vision Quest: How PTs Can Develop Year-Long Goals Image

    articleJan 28, 2015 | 2 min. read

    Vision Quest: How PTs Can Develop Year-Long Goals

    In this first video of a three-part series, PT and entrepreneurial consultant Jamey Schrier maps out a process private practice physical therapy owners can use to develop year-long goals. Want to know more? Watch the video or read Jamey’s description below: Are you having difficulty setting goals and achieving them? If so, then check out my new video on how to create meaningful goals that you can actually achieve. Most private practice physical therapy owners don’t have …

Achieve greatness in practice with the ultimate EMR for PTs, OTs, and SLPs.