In this third video of a three-part series, PT and entrepreneurial consultant Jamey Schrier explains how private practice physical therapy owners can better manage their time by reserving similar tasks for the same day rather than multitasking on multiple days. Want to know more? Watch the video or read Jamey’s description below:

How Much Time are You Spending on Administrative Activities?

In general, PT clinic owners should reduce their administrative work by delegating. But for those tasks you can’t pass off—focus on knocking them all out in one day.

Most of us try to fit in administrative tasks between patient appointments: early in the morning, late at night, and even on the weekends. This is a poor use of your time and a genuine energy-zapper. Instead of squeezing in tasks wherever and whenever, group administrative stuff into select days of the week. For instance, devote Tuesdays to bookkeeping, returning emails, meeting with staff, conducting in-services, and completing paperwork. Oh, and let everyone know that they are not to interrupt while you’re busy completing those administrative activities.

Knocking out all or most of the administrative stuff on select workdays will allow you more time—on other days—to focus on patient care and revenue-generating tasks. Ultimately, chunking your administrative work together will allow you to get in the zone—and that means completing tasks more quickly and with fewer errors.

That concludes my three-part video series. Now, you have the three easy steps to effectively managing your time:

  1. Schedule free days on your calendar.
  2. Devote entire days to money-making activities—no administrative interruptions allowed!
  3. Reserve certain days during the workweek for administrative work, and focus on nothing else until your complete all admin tasks.

Remember, we aren’t meant to multitask. Devote certain to-dos to certain days, get in a rhythm, and watch the quality of your work improve—along with your sanity.


About the Author

Jamey Schrier, PT, DPT, provides business coaching services to private practice owners. Jamey has been a PT business owner himself since 1998, so he has plenty of experience in dealing with the challenges that every owner faces: generating more new patients, overseeing financials, managing staff, and handling the stress of juggling many different roles.

Before automating his practice using systems and grade-A staff, Jamey was working 60-plus hours a week, missing his kids’ events, and worrying about pulling in enough money to make ends meet. The stress kept building, which caused his confidence to plummet. Nowadays, Jamey uses his 13-plus years of PT experience and vast business knowledge to provide one-of-kind courses that show practitioners how to double patient volume and increase take-home pay by 50%—all in under six months

You can learn more about Jamey at jameyschrier.com.

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