As a Physical Therapist in outpatient practice for almost 15 years, I found myself often frustrated with the lack of ingenuity and progress within our profession when it comes to documentation. When I graduated from PT school, like most, I was writing out my SOAP notes by hand, marking my billing sheets, and using dictation for evaluations and re-evaluations. A decade later nothing had changed. I researched the documentation software currently available and found them all to be extremely tedious, confusing and very costly.

Today, as I look around me, referring physicians, hospitals, even insurance companies are all going to some form of EMR (Electronic Medical Records). Why has the PT profession been left behind?

When speaking with colleagues of mine I found that lack of efficiency, limitations of software only being available on one computer, lack of customization ability, difficulty with data transfer, HIPAA compliance, and poor cost effectiveness were all common issues faced by our industry. As a clinic director, in this time of decreasing reimbursement, the sting of the transcription bill each month was enough for me to seek out another method.

I knew there had to be a better way.

On a road trip with my husband, Brad, who happens to be a software engineer/developer specializing in web-based applications, I was complaining about my monthly expenses being high due to growing dictation costs. He had heard it all before and questioned why there wasn’t a more efficient system. He was also sick of me being stuck late at the office doing paperwork and not making it home in time for dinner. Using his development expertise and my PT knowledge, we began to brainstorm “the better way.”

Two years later after some blood, sweat, tears and lack of sleep, our idea came to life and WebPT was born. My notes are now all digital, dictation costs have been eliminated, documentation costs cut by 67%, and I make it home for dinner with my husband more often. Physicians and other referral sources love WebPT for its ease of documentation delivery since no hard copies are needed and for its professional presentation.

Because WebPT is a web-based system, documentation can be completed from anywhere, not just sitting in the clinic office at a specific computer. It has enhanced my clinical environment and improved staff productivity. WebPT is our ongoing attempt to bring physical therapy to a higher level of technology in line with the level in other medical professions. I know you will find WebPT a valuable tool that is head and shoulders above the software systems currently available.

We have now moved into the coveted position of the fastest-growing EMR company in the industry with a 99% customer retention rate, which is a testament to our dedication to customer service and quality of product. It has helped my clinic become more profitable through savings on office supplies, improved staff productivity (both front and back office), improved Medicare audit scoring, and reduced archiving costs; let WebPT do the same for you.

If you are as frustrated with your documentation system or lack thereof, I invite you to sign up for a web demonstration today. Our team will show you how much easier and cost effective your documentation can be.

There is a better way. It’s WebPT!

Heidi Jannenga, PT, MPT, ATC/L
WebPT COO and co-founder

The State of Rehab Therapy Report Wood - Regular BannerThe State of Rehab Therapy Report Wood - Small Banner
  • articleJun 15, 2011 | 4 min. read

    WebPT TOP 10 Benefits for Multi-Clinic Practices

    Working together just got easier Practices with multiple clinics are realizing the benefits of WebPT in a big way.  WebPT's focus on simplicity, compliance, and ease of use make it truly unique. But the biggest headaches for multiple clinics vanish when clinics take advantage of the elegant built-in features that save time and money while enhancing standardization across clinics.   TOP 10 Benefits to Multi-Clinic Practices Implement in one hour not weeks - Implementing an EMR across …

  • articleMay 8, 2013 | 3 min. read

    Why WebPT for Occupational Therapists

    We believe in empowering the entire rehab community to achieve greatness in therapy practice. That’s why we created WebPT, an intuitive, web-based EMR solution exclusively for rehab therapists that offers comprehensive documentation, scheduling, practice management, and billing services. Don’t let the name fool you; WebPT isn’t solely for physical therapists. Rather, it’s for the entire rehab therapy community, and we’ve custom tailored our EMR solution to suit the practice of occupational therapy. Here’s how: OT-Specific Documentation WebPT …

  • articleMay 2, 2012 | 2 min. read

    Moving to the Cloud Can Be a Dream Not a Nightmare

    We've seen that patients data privacy and liability are two top concerns for PTs as they relate to the adoption of cloud-based EMR systems. Typically there is concern about information getting “hacked” online. We’re here to tell you there’s no need to worry. Cloud computing can actually make your dreams come true. The US Department of Health and Human Services has released a report on HIPAA violations last year. Michael Koploy from Software Advice shared this data with …

  • How to Complete Functional Limitation Reporting in WebPT Image

    articleFeb 19, 2014 | 4 min. read

    How to Complete Functional Limitation Reporting in WebPT

    As of July 1, 2013, the Centers for Medicare and Medicaid Services (CMS) requires that therapists complete functional limitation reporting (FLR)—through the use of  G-codes and severity modifiers —on all eligible Medicare Part B patients at the initial evaluation, re-evaluation if applicable, every progress note (minimum of every ten visits), and discharge in order to receive reimbursement for their services. Today, several other private insurance companies also require FLR data as a condition of reimbursement. Good thing …

  • articleApr 15, 2011 | 2 min. read

    Member Spotlight - In-Home Therapy Services

    As an in-home therapy clinic, Jim Prussack of In-Home Therapy Services (aptly named) had some unique issues he faced with documentation .  They were 100% paper-based, using hand-written notes during sessions, with little to no compliance standards in place.  In an effort to gain efficiencies and save money, while still allowing his staff to remain mobile, Jim turned to WebPT.  The first thing he noticed was how easy it was to get up and running.  He was …

  • Last Legs: The Compliance Vulnerabilities of Dead or Dying Software Image

    articleOct 24, 2016 | 5 min. read

    Last Legs: The Compliance Vulnerabilities of Dead or Dying Software

    Rusty mechanical equipment. Creaky carnival rides. Wobbly chairs. People are naturally skeptical of things that are dilapidated, rundown, or slipshod—and with good reason. After all, that which is ramshackle usually isn’t reliable. Now, imagine it’s the physical therapy software you use everyday to run your rehab therapy practice that’s gone derelict. Take PTOS EMR, for example , because if you didn’t know, this therapy office software is going out of business, and it has ceased all updates …

  • What Happens if Your Physical Therapy Software Goes Out of Business? Image

    articleJul 15, 2016 | 7 min. read

    What Happens if Your Physical Therapy Software Goes Out of Business?

    You’ve most likely heard the news: PTOS is going out of business. That means that in a few short months, PTOS customers will be left without a physical therapy practice management and billing software solution, so they’ve got to find new systems—stat . After all, no one wants to lose all of their valuable patient and business data—nor do they want to wait until the last minute to find a replacement. Shopping for a PTOS alternative, partnering with …

  • articleApr 1, 2011 | 4 min. read

    Automating Your PT Practice Documentation is the Green thing to Do

    There are many costs that go into running a physical therapy (PT) practice that are above and beyond just the equipment and expertise needed to care for your patients. The costs of running an office, overhead and other supplies must be put into the budget. One of the biggest costs is the overhead of managing your PT practice documentation. That is a cost that is easy to lose control over, especially if you have mountains of paperwork …

  • The Case for Specialized Software: Why Your Hospital EHR Hinders Patient Care and Increases Risk Image

    articleJul 28, 2016 | 6 min. read

    The Case for Specialized Software: Why Your Hospital EHR Hinders Patient Care and Increases Risk

    If you Google “hospital EHR,” you’ll initially receive an overwhelming number of search results for the EHR systems themselves—essentially, advertisements and promotions for their software. Wade through those results, though, and you’ll uncover a wealth of articles in which hospital practitioners complain about their technology and how it negatively impacts patient care. Search “private practice EHR,” and you’ll encounter the same thing. And these complaints are, by in large, voiced by physicians—the people for which these systems …

Achieve greatness in practice with the ultimate EMR for PTs, OTs, and SLPs.