Nothing in life is certain except for death and taxes, and—for all of you PTs, OTs, and SLPs––Medicare compliance. Documenting with paper and pen feels a lot like submitting your tax return via paper filing: checking line by line to make sure you provided all applicable information; double––or triple––checking your math; and waiting (and waiting and waiting) for your refund. But compliance doesn’t have to bring about the same feelings of dread you associate with filing your taxes. EMR systems—like WebPT—are faster, more convenient, more accurate, and more secure than paper documentation, and that makes compliance much easier.

Protect Your Practice

Paper files are anything but secure and private; a breach could end up costing your practice thousands of dollars and a lot of bad press. And with all those files cluttering up your office, an audit could turn into a nightmare. Imagine digging through storage cabinets filled to the brim with barely legible paper documentation––not a pretty picture, right? WebPT guards and neatly organizes your documentation with bank-level security and data encryption, so it’s easily accessible when you need it to be––and protected when you don’t.

Another large piece of the compliance puzzle is having accurate and complete records. EMRs have safeguards built into their software to make sure your records meet CMS requirements––meaning your practice is always audit-ready. For example, WebPT lets you know when and where to include specific information throughout the documentation workflow. If you forget to include a portion of the required documentation, WebPT will alert you to the issue––and won’t let you finalize the note until you’ve dotted all your i’s and crossed all your t’s. The system then will carry over relevant data to subsequent, applicable visits.

Take it Easy

WebPT stays up-to-date with the latest regulations to keep your documentation in line with current compliance rules. With new regulations going into effect all the time, it’s difficult to keep up with the most current rules for PQRS, functional limitation reporting, and soon, the new ICD-10 codes. But WebPT is always on top of it, and—because it’s a cloud-based EMR—WebPT can make upgrades and changes to its application as quickly as Medicare changes the rules. Server-based and pseudo-server-based (a.k.a. “web-enabled”) EMRs don’t have the same updating capability, which means they can fall behind the times—and fast—when it comes to Medicare. And unlike cloud-based EMRs, server-based systems usually aren’t quick to resolve any errors they experience.

To further aid your compliance efforts, WebPT helps you makes sense of applying various codes and modifiers. (We even have a built-in CCI edit feature that compares your CPT codes against Medicare’s CCI rules and alerts you if anything’s awry). We also provide built-in therapy cap and plan of care tracking and alerts, certification and recertification reminders, and 8-minute rule calculations—all of which help prevent claim denials.

Finally, as one of only two physical therapy EMRs approved by CMS as a PQRS Certified Registry, WebPT makes it easy to report. You simply select your reporting measures—from a list we curate based on your specialty––and document as usual. WebPT then collects your data and reports it directly to CMS on your behalf at the end of your reporting period.

Stay Informed

WebPT boils down the hefty, dense Medicare documents and serves up all of the information relevant to you in digestible chunks. That way, you always stay up-to-date without getting overwhelmed. Through the WebPT blog, webinars, and topic-specific websites on functional limitation reporting and ICD-10, we keep the latest and greatest information at your fingertips. We’re happy to lend you an ear, too. Our Support team is just a phone call away, ready to help you achieve greatness in practice.


With security features, user-friendly reporting functions, and tons of easy-to-find educational resources, EMRs certainly make your life easier––but they might soon be more than convenient. With the most recent changes to PQRS, CMS has made it pretty clear they intend to eliminate claims-based reporting in favor of a purely registry-based system. Get ahead of the curve and prepare your practice for registry-based PQRS reporting now by switching to an EMR, like WebPT. You can count on us to guide you through the documentation and reporting process to demonstrate medical necessity and patient progress, ensuring that your practice stays compliant––and gets paid.

Pen and paper’s got nothing on that.

The PT’s Guide to Software Implementation and Training - Regular BannerThe PT’s Guide to Software Implementation and Training - Small Banner
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