At WebPT, we have always been focused on creating the most comprehensive and user friendly physical therapy documentation system available. We realize that while having defensible and compliant Documentation is the foundation of a PT clinic, there are a few key tools to enhance your workflow. With the WebPT automated, free faxing service, we are filling in some of the gaps between Documentation, Billing, and Front Office features.

The free fax service has many benefits.  Faxing or emailing notes to lawyers or case managers is done straight from the WebPT interface, taking one more cumbersome task away from your staff. You don’t even need to have a fax machine to send notes out. Imagine the savings on paper and toner alone when making the digital shift. Ultimately time and cost savings are automatically achieved when using this vital web-based feature.

Costs of Sending Faxes manually

Let’s look at some numbers:

1. Printing the pages that need to be faxed
2. Time of filling out a fax cover sheet
3. Monitoring faxes to account for dialing errors, busy signals, and refaxing
4. If it takes your staff an average of 8 minutes to handle an outbound fax, that amounts to $1.60 per fax in labor cost (if paying an employee $12 per hour)
5. Average cost for paper and toner for a 3 page document on a laser printer is $.15

If you send 50 faxes per day, your daily faxing expense may be $87.50, or $21,875 per year*

Using the WebPT faxing service can save enough money per year to pay for WebPT in its entirety. Our service is 100% compliant with HIPPA regulations and secured through a comprehensive back end service.

To date WebPT has sent over 450,000 faxes from Clinics all over the country.

*http://www.azcomp.com/emr-software/emr-software.aspx

WebPT May Update – Friday, May 27^th – Clinic Communication

On Friday, May 27^th WebPT will be implementing a few new features to the system. These features are designed to assist our members in communicating more fluidly and more efficiently. All of the changes in the system will be applied to the area in the upper right hand corner of our application where your name appears when you login.

A. Internal Messaging System

Clicking on the envelope icon will now give you the ability to message your staff in real time directly from the app. You will see the blue stamp in the upper right hand side when a new message is available.

B. Idea Portal

Clicking on the light bulb will take you to our new Idea Portal. Here you will be able to make suggestions to improving parts of the system or to introduce new features. All members will be able to submit and vote on the most needed aspects. Once an idea rises to the top, our talented team of developers will get to work on implementing the idea promptly.

C. User Name Drop Down

The system will now give you more options when you click on your name in the top right hand corner. You still have the ability to edit your own information by clicking the ‘My Profile’ link. The three new added functions will give you the ability to:

1. edit your contacts,
2. edit your smart text, and
3. ask for help straight from this area.

Now you can access more areas of the system from one central location.

D. Fee Schedule

This new function is only available for clinics that currently participate in a billing integration with WebPT. Administrators on these accounts will now have the ability to enter in dollar amounts associated with codes to create a clinic fee schedule.

That wraps it up for our new features.  We hope you enjoy the new tools and we appreicate your feedback as always.  90% of the new features that you see each month come from our members.  Our success is your success!